Can my supervisor pay for my registration?

Yes, you may ask your supervisor if they are able to cover your registration. If you avail of this option, you will need a grant code that you will enter upon registration. Your lab will then be automatically charged and you will not have to do anything further. Please ensure that you receive your supervisor’s permission before using their grant code.

Can I use the online payment system and then claim it back from my research grant?

No. In terms of registrations by University of Cambridge Staff and Students, funds should not be collected using the online store and then claimed retrospectively via expenses. Instead, an internal invoice and cross-charge needs needs be arranged between departments. This applies to those, whose department will be covering the cost for participation. This is why you are required to provide a grant code if your department are paying for your registration. Please see details about the policy (Raven Login maybe required for access): Introduction | Finance Division (cam.ac.uk)

I don’t have my full results yet. Can I register now and submit my abstract at a later date?

Yes, you can register now to secure your place and select the option for presenting a poster and you will then receive a confirmation email that will contain a link to upload your abstract with all of the formatting guidelines (2000 characters). The deadline for abstract submission is March 27th 2025. For Cambridge Neuroscientists, it is more efficient if you are logged in when you submit your abstract because a record will be kept on your profile.

Can I bring a guest to dinner?

Dinner places are currently just for delegates due to the limited number available.

I am sixth form student – am I allowed to register?

Yes, you are welcome to attend CNS 2025. Please get in touch to find out which category to select for registration.

Can I get a refund if I change my mind about attending?

We hope that you will not have to cancel your registration, however, should this be necessary please see the terms below.

  • We take receipt of a completed Cambridge Neuroscience registration form as acceptance of the terms and conditions as stipulated and subsequent payment must be made using the online payment system.
  • Cancellation of your conference registration will only be possible before the following dates by sending an email to coordinator@neuroscience.cam.ac.uk
    • Cancellation before 25th March: 100% refund of registration fee
    • Cancellation after 25th March: no refund
  • Cambridge Neuroscience is not responsible for accommodation bookings for the conference. Any cancellation policy should be checked with the hotel when a reservation is made and claims should be made directly with the hotel.
  • Payment by external delegates must be received in full prior to the conference. Access will not be permitted if full payment has not been received.
  • Delegates who do not attend the conference (and have not cancelled their registration within the correct time frame) will be charged accordingly.